On 13 May 2014 Outlook introduced a series of new advanced rules in an attempt to target spam. These rules were released in response to email fatigue, both in the workplace and in our personal lives. Outlook’s aim is to tidy up cluttered inboxes full of unwanted spam, masking important messages.
The rules will enable users to keep their inboxes organised, with more control over how emails are sorted. Users will be able to create multi-condition and multi-action rules, such as time constraints, email tallying and checking the status of read and unread messages. There will also be a ‘sweep’ function which will allow users to delete multiple emails in one action
For power users, with some technical knowledge or experience using Outlook, setting up the relevant rules should be helpful and effective. However for novice users, these advanced rules may provide a little difficult to implement successfully and frustrating to maintain. If not applied correctly they can result in issues, such as lost mail.
Outlook’s new rules should not be seen as a substitute for spam filtering or mail security; these are still essential to protect you from malware and viruses.